- Transfer all accounts on behalf of owner (engine program, maintenance tracking, subscriptions, etc.)
- Set up fuel card accounts for the aircraft
- Track hours and trips on aircraft
- Set up full-charge accounting with electronic recordkeeping/interface and meet with your CPA or ours, Bartlett, Pringle & Wolf, LLC
- Submit payment for all aircraft related bills, including fuel, ramp fees, hangar rent/fees, Maintenance Service Plan (MSP) contracts, maintenance costs, client special requests, flight phone, etc.
- Provide accounting for aircraft maintenance charges for labor, parts, and outside services
- Payment submission for all crew-related costs including trip expenses, benefits, salaries, training, etc.
- Establish and review flight crew travel and incidental expenses associated with owner use of aircraft
- Liaison with flight crews to ensure all expenses are approved prior to payment
- Provide a detailed monthly summary of costs incurred and revenue realized (if any) with regard to the operation of the aircraft
- Maintain original copies of all aircraft operating costs for a minimum of three years and make available to owner for audit purposes
- Record and administer all revenue or credits earned for each flight under any lease, time-sharing or interchange agreement
- Record, monitor, and report to owner the status on flight activity
- Collection, submission, and reporting of all federal excise taxes
- Research any discrepancies or issues that pertain to maintenance billings on owner's behalf
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